Employee Commute and Travel Allocation Module of HRMS software
The Employee Commute & Travel Allocation Module is a centralized smart solution for the employee travel logistics -whether through company provided transportation or individual route planning. This process can manage the employee travel efficiently , decrease operational cost and improve attendance system.
Efficient Commute Planning for Transfers & Deputation
When employees are moved temporarily or permanently to a new location (branch, client site, project, etc.),
The system automatically creates the commute planning.
- Auto-adjust pickup/drop locations based on new assignment
- Suggest closest transport routes or alternate modes (e.g., metro, pooled cab)
- Temporary travel plans for deputation periods
- Integrates with transfer records and assignment timelines
Optional travel allowance trigger based on new route distance
Self-Transportation Requests & Allocation Approvals
Employees can submit transportation requests through their self service portals, especially for:
- Temporary personal vehicle use during assignments
- Travel needs outside regular shuttle coverage
- Late-night/off-shift travel authorization
Managers or HR can:
- Review and approve/reject based on company policy
- Allocate travel budgets or vehicles accordingly
- Set validity dates for deputation travel passes or personal vehicle use
Vehicle Assignment, Exchange & Availability Reporting
Fleet management is simplified through automated assignment and availability tracking.
- Assign company vehicles to users or departments based on request
- Allow vehicle exchange between employees or teams (with approval)
- Monitor vehicle availability status by location, date, or condition
- Flag vehicles under maintenance or due for inspection
- Maintain logs of who used which vehicle, when, and for what purpose
Vehicle Scan & Entry/Exit Logs
For complete tracking of vehicle movements and usage:
- Vehicles can be scanned using RFID/barcodes/NFC at entry and exit points
- Create timestamped logs for every movement
- Monitor daily usage, overtime travel, and unauthorized trips
- Sync with security gate logs and GPS systems
- Enable SMS/email alerts to managers for vehicle departures during restricted hours
Define Vehicle Privileges per Department or User Type
Not every user or department needs the same level of vehicle access. The system supports role-based or department-specific privileges, such as:
- Restricting high-end vehicles to senior management
- Assigning budget cars to interns or support staff
- Department-specific travel allowances (sales vs. admin)
- Access rights for emergency vs. scheduled transport
- Vehicle access limits based on business unit budgets
Easy Solution For All HR Needs
IBIZ HRMS provides an all-in-one experience that brings payroll, attendance management, benefits administration, hiring, and other core HR functions into a single platform. The well-designed features empower you by simplifying the daily activities and keeping the fun of HR alive. HRMS software takes HR processes many steps forward with advanced features such as Advanced Attendance Management System, Approval Process Flow, Self Service Portal, Interactive Dashboards, Mobility and customizable modules etc. It delivers superior employee experiences by helping people to engage continuously and be productive. It aligns a company’s people strategy to support its evolving business strategy, adjusting to the ever-accelerating changes in the business. landscape.
Why Choose Simple Logic’s HRMS Software in UAE?
Seamless integration with payroll and legacy HR systems
Cloud-based and on-premise deployment flexibility
Supports multi-location and multi-device acces
Designed to comply with UAE labor law
Offers a secure employee self-service portal
Trusted by HR departments across the UAE and GCC
Whether you’re looking to modernize your HR processes or scale efficiently, Simple Logic provides the best HRMS software in the UAE—built for performance, compliance, and business agility.